Work Smarter. Manage Better.

Scalable HR features designed for clarity, control, and compliance.

Multi-Country Payroll & Statutory Compliance
Payroll & Compliance

Multi-Country Payroll & Statutory Compliance

Automated payroll processing tailored for Kenya, Uganda, Tanzania, Rwanda, and additional countries with built-in statutory compliance and payslip delivery.

Capabilities & Modules

  • Payroll Automation & Pay Runs: Scheduled pay runs, multi-currency processing, automatic salary calculations, and customized recurring allowances or deductions.
  • Statutory Compliance (KRA, NSSF, SHIF): Automated calculation and generation of tax, pension, and healthcare returns (KRA PAYE, NSSF, SHIF, Housing Levy, and regional equivalents).
  • Multi-Country Payroll Engine: Localized tax regimes, currencies, and statutory rules for Kenya Payroll, Uganda Payroll, Tanzania Payroll, Rwanda Payroll, and additional countries.
  • Automated Payslip Delivery: Encrypted digital payslip generation and automated instant delivery to employee emails, SMS notifications, and self-service portals.
Attendance Management & Geofencing
Operations

Attendance Management & Geofencing

Real-time attendance tracking with biometric device synchronization, GPS geofencing, and automated shift management.

Capabilities & Modules

  • Biometric Management & Sync: Direct real-time hardware clock-in integration with fingerprint, facial recognition, and card access terminals.
  • Geofencing & Mobile Clocking: Enforce verified GPS radius and physical branch boundaries for field workers, remote staff, and on-site teams.
  • Workshift & Roster Management: Rotational shift templates, multi-branch scheduling, automated swap requests, and rule-based overtime calculations.
  • Timesheets & Real-Time Logs: Live attendance feeds, instant absenteeism tracking, and seamless timesheet linking directly to payroll runs.
Employee Self-Service (ESS) Portal
Core HR

Employee Self-Service (ESS) Portal

Empower staff with an intuitive self-service portal to request leave, clock in, review salary histories, and access documents.

Capabilities & Modules

  • Attendance & Mobile Clocking: Location-validated mobile check-ins with daily active work hour tracking, break logs, and overtime visibility.
  • Self-Service Requests & Approvals: Apply for leave, cash claims, document requests, and shift swaps through transparent multi-level approval pipelines.
  • Payslips & Tax Documents: Instant, on-demand downloads of monthly salary summaries, year-end P9 compliance forms, and loan balances.
  • Company Directory & Noticeboard: Centralized noticeboard for organizational announcements, peer contacts, and personal profile information updates.
Digital E-Onboarding & Lifecycle (Hire-to-Retire)
Employee Lifecycle

Digital E-Onboarding & Lifecycle (Hire-to-Retire)

Streamline employee management from day one to retirement with digital workflows, e-signatures, and profile governance.

Capabilities & Modules

  • Digital E-Onboarding: Paperless employee intake with digital forms, identity document gathering, and automated department provisioning.
  • E-Contract Signing: Legally compliant digital contract generation, electronic signature capture, and automated document storage.
  • Hire-to-Retire Management: Complete employee lifecycle oversight covering onboarding, role transitions, promotions, disciplinary tracking, and offboarding.
  • Employee Records & Profiles: Comprehensive employee records, emergency contact records, asset allocations, and secure credential storage.
Workforce Questionnaires & AI Feedback
Surveys & CultureNew

Workforce Questionnaires & AI Feedback

Gather actionable employee feedback with flexible survey builders, anonymous submissions, and AI-driven sentiment analysis.

Capabilities & Modules

  • Questionnaire Creation & Distribution: Intuitive builder to design pulse surveys, eNPS, and exit surveys with automated distribution via email and ESS portal.
  • Employee Responses & Anonymous Questionnaires: Configurable response modes including 100% anonymous submissions to foster psychologically safe and honest feedback.
  • Questionnaire Analytics & Reporting: Visual dashboards, department breakdowns, response rate monitoring, and executive PDF/CSV exports.
  • AI-Powered Questionnaire Analysis: Intelligent natural language processing to extract sentiment trends, highlight retention risks, and recommend action points.
Real-Time Analytics & AI Intelligence
Intelligence

Real-Time Analytics & AI Intelligence

Empower HR leaders with live workforce metrics, attrition risk modeling, and predictive decision-making support.

Capabilities & Modules

  • Real-Time Analytics Dashboards: Live workforce KPIs covering headcount dynamics, diversity metrics, salary distributions, and overtime utilization.
  • Attrition Risk Modeling: Predictive algorithms that analyze tenure, leave habits, and satisfaction data to flag flight risks early.
  • Artificial Intelligence HR Features: Smart HR assistants for automated policy queries, intelligent candidate matching, and data-driven workforce optimization.
  • HR Decision-Making Support: Strategic executive summaries and workforce cost forecasting to support executive leadership decisions.
Leave Management System
Operations

Leave Management System

Track and approve employee time-off requests, balances, and public holiday calendars with total transparency.

Capabilities & Modules

  • Multi-Category Leave Policies: Custom rules for annual, sick, maternity, paternity, and study leaves with automated policy enforcement.
  • Shared Department Calendars: Departmental calendar overviews to ensure adequate team coverage and prevent conflicting holiday requests.
  • Automated Balance Accruals: Real-time calculation of accrued, used, and forfeited leave balances integrated directly with employee contracts.
Recruitment & Applicant Tracking (ATS)
Talent Acquisition

Recruitment & Applicant Tracking (ATS)

Manage the entire recruitment pipeline from job posting to screening, interview scheduling, and hire.

Capabilities & Modules

  • Recruitment Management & ATS: Customizable stage pipelines, applicant resume tracking, collaborative scorecards, and interview coordination.
  • Branded Career Pages: Dynamically showcase open roles on your company website with responsive, easy-to-use application forms.
  • Automated Candidate Communication: Standardized email templates, rejection notices, and automated offer letter delivery with digital acceptance.
Performance Tracking & Appraisal
Talent Management

Performance Tracking & Appraisal

Align individual goals with organizational targets through continuous appraisals, KPIs, and 360 reviews.

Capabilities & Modules

  • Performance Tracking (KPI & OKR): Define measurable key performance indicators, set objectives, and track achievement milestones in real time.
  • 360-Degree Appraisals: Comprehensive review cycles featuring self-assessments, peer appraisals, and direct supervisor evaluations.
  • Continuous Feedback & Check-ins: Structured periodic review notes, action item agreements, and historical performance tracking.
Training & Skills Management
Talent ManagementNew

Training & Skills Management

Plan learning courses, track employee certifications, and manage internal competency frameworks.

Capabilities & Modules

  • Training Management: Designing internal curriculum, assigning training sessions, and tracking employee attendance and completion.
  • Skills Management & Competency Matrix: Map team capabilities, identify organizational skill gaps, and build targeted development roadmaps.
  • Certification Tracking & Compliance: Automated expiration reminders for mandatory professional licenses, security clearances, and certifications.
Organizational Structure & Branch Hierarchy
Core HR

Organizational Structure & Branch Hierarchy

Establish clear reporting lines, department divisions, cost centres, and multi-branch physical hierarchies.

Capabilities & Modules

  • Enterprise Multi-Branch Support: Manage multiple regional branches, subsidiary legal entities, and physical facilities under one umbrella.
  • Department & Cost Centre Divisions: Organize functional business units with direct mapping to accounting cost centres for granular reporting.
  • Interactive Organizational Hierarchy: Automated organizational charts displaying reporting chains, job titles, and departmental structures.
Unified Cloud HR Platform & Architecture
Enterprise PlatformNew

Unified Cloud HR Platform & Architecture

Enterprise-grade cloud infrastructure engineered for distributed processing, organizational customization, and scalability.

Capabilities & Modules

  • Cloud-Based HR Platform: 99.9% uptime cloud architecture accessible from anywhere with bank-grade encryption and automated backups.
  • Distributed Processing Architecture: High-throughput asynchronous engine capable of processing thousands of employee records and payroll batches instantly.
  • HR Operations Streamlining & Automation: Automate repetitive administrative workflows to drive HR efficiency, reduce errors, and scale effortlessly.
  • Organization-Specific Customization: Tailor approval chains, custom fields, notification rules, and role-based permissions to your enterprise requirements.
  • Multi-Country HR Support & Scalability: Single centralized console to manage distributed regional teams across Kenya, Uganda, Tanzania, Rwanda, and beyond.
Expense & Reimbursements
FinanceNew

Expense & Reimbursements

Manage employee cash claims, track business expenses, and process reimbursement payouts directly through payroll.

Capabilities & Modules

  • Cash Claim Workflows: Digital receipt uploads with multi-level manager approval routing and clear audit trails.
  • Payroll Integration: Seamless automatic addition of approved reimbursement claims straight to the monthly salary pay run.
Compliance & Documentation
Legal & Compliance

Compliance & Documentation

Securely store contracts, policies, and generate compliant local statutory forms and reports.

Capabilities & Modules

  • P9 Tax Forms & Statutory Reports: Automatic generation and export of annual P9 tax deduction cards and monthly regulatory reports.
  • Digital Document Locker: Encrypted storage for employee contracts, company policies, regulatory guidelines, and compliance records.
Interactive Product Walkthrough

Schedule an Interactive Product Demonstration

See StepUp in action. Our HR solutions team will customize a live walkthrough tailored to your payroll regulations, multi-branch attendance needs, and team size.

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